We are looking to hire an experienced person for the position of Personal Assistant to the Director and Office Administration in our main office in Nicosia.
The person in charge of this position is required to provide high-level administrative support, in addition to the organization of the office which is part of her/his duties within the wider secretarial support.
PERSONALITY
We are looking for a responsible, demanding and organized person who pays great attention to detail and schedules their assigned tasks in a timely manner. You must be an executive type of personality who willingly takes responsibility for the completion of a task and is result-driven. You excel at implementing plans and tend to be excellent at managing people and things. You can multitask and perform under pressure.
DUTIES & RESPONSIBILITIES
– Reception and Customer Service
– Call Center, Electronic Communication and Correspondence Management
– Systematic Archiving (Physical and Digital Archive)
– Preparation of Documents
– Personal Assistant to the Director
– Secretarial Support for the Accounting, Sales and Engineering Departments
– Monitoring of Files in Public Services
– Organization and Completion of Databases
– Ordering Consumables
– Basic Accounting Tasks
– Reservation Management
– Coordination of Crew and Suppliers
– Other Secretarial Duties
– Out-of-the-Office Duties (banks, post office, land registry etc)
EDUCATION & SKILLS
– Degree in Secretarial Studies, Librarianship, Office Management or similar
– Basic knowledge of Accounting will be considered an advantage
– Fluent use and knowledge of Greek and English
– Excellent knowledge and use of MS Office (Outlook, Word, Excel, etc.)
– Excellent knowledge of Computers
– Driving license
– Ability to quickly adapt to new technologies
– Previous demonstrated experience in a similar position would be an advantage
– Excellent organizational skills in the context of office organization.
– Ability to work in an efficient and effective manner.
– Strong communication skills, both written and verbal.
– Ability to work in deadlines.
– To know and apply basic principles of time management in secretarial support.
– Be diplomatic, adaptable and flexible.
– To exude confidence and stability.
– Be discreet and confidential.
– Be communicative and able to build good relationships with customers.
OTHER INFORMATION
– Full Time Position
– Opening hours Monday to Friday from 08:00 to 17:30
– 6-month contract with the possibility of making it permanent at the end of the trial period
– Perikleous, Strovolos
– Stable growth prospects
WHAT WE OFFER
– Remuneration according to experience
– Attractive benefits
– 13th salary
Interested parties should send their resumes to [email protected]
